Manage reservations and availability from one unified vacation rental calendar

The last thing busy reservationists and front desk staff want is a reservation and calendar system that slows them down. Put an end to hunting for reservations, double-booking properties, and clicking through multiple screens to find key details. With our vacation rental booking software capabilities, your team can effortlessly find what they need to get the job done fast the first time.

Track and manage reservations in just a few clicks with a quick-reference Reservation Grid featuring a color-coded calendar, click-to-see details, and easy data sorting and filtering — the screen most property managers reference most often.

• Search by availability or property type, create a reservation, view property details (current availability, reservation type, payment status, check-in/checkout status, etc.), and complete other routine activities
• Deliver fast, accurate quotes
• Use a simple click-and-drag action to view all rates on one screen or to extend a reservation 
• Ensure reservationists, front desk staff, and travelers all see the same vacation rental booking calendar, all the time, across all channels

Use the Reservation Grid as the more convenient, more efficient starting point for the day-to-day management of guests.

• See complete guest histories featuring key contact details, communication, and information about previous stays
• View payment schedules and statuses
• Auto-generate reservation confirmation emails 
• Review housekeeping or maintenance requests received during guest stays
• Track, store, and respond to guest reviews — and share them to your website or other distribution channels

Finalize reservations efficiently with a fully digital system that automatically generates and delivers professional, branded contracts featuring reservation- and unit-specific information.

• Populate contracts automatically with reservation and unit information
• Customize rental agreements to include sections specific to each individual property, a group of properties (those with a swimming pool, hot tub, etc.), the reservation source, and the reservation date range
• Schedule and automate reminders regarding contract delivery and signing
• Enable guests to sign contracts from any web browser, on any computer, or mobile device 
• View contracts — which are saved directly into the reservation — by status (outstanding, new, etc.)

Take control of your reservations wherever you are. The Reservations Agenda gives you a mobile-first dashboard designed for clarity and speed on smaller screens—plus a desktop view for convenience. 

With Reservations Agenda, you can instantly review booking, guest, and payment details, check signature statuses for rental agreements, and stay informed about all your upcoming reservations, whether you’re on phone, tablet, or desktop. This streamlined view helps Agency Admins, Reservation Managers, and Reservationists keep operations running smoothly while reducing time spent hunting for information. 

Using a unified calendar for vacation rental properties means maximizing occupancy without sacrificing time or effort on your team's part. Escapia's vacation rental booking calendar syncs across multiple channels on one calendar to minimize errors and sync with the rest of Escapia's vacation rental software platform. Get the information you need at a glance and start optimizing your team's work today!