Escapia’s latest tools for vacation rental property managers ready to level up their business

What it is

Escapia’s new Housekeeping Dashboard and automated notifications provide an end-to-end mobile experience that streamlines the housekeeping workflow. By automating task assignments with notifications based on due dates, Escapia takes the manual communication of task management off your hands and gives housekeeping teams clear instructions with real-time updates right in the field. With tools to assign tasks, receive live updates, and upload reference photos, maintaining high standards is now easier and more efficient.  

New housekeeping features

• Mobile-first Dashboard: View and manage tasks, update statuses, and leave notes, all from one mobile-friendly platform
• Automated notifications: Housekeeping staff will receive notifications by text or email for tasks with upcoming due dates
• Photo sharing: Enables housekeepers to upload images to verify completion and quality

The benefit to you

Efficient communication with housekeeping teams boosts productivity and ensures guests arrive to a spotless, welcoming space. The mobile-first approach helps teams work smarter while in the field, stay updated on last-minute task assignments, and confirm task completion—maintaining your high standards every step of the way.

What it is

Elevate your guest experience with customizable, mobile-friendly hospitality guides. Use pre-built templates or create personalized content that guests can access anytime, online or offline, to make their stay personalized and comfortable.

New capabilities

• Drag-and-drop content creation: Easily build and organize vacation rental guest book guides with customizable templates
• Mobile or PDF access: Share guides via mobile browser or as a downloadable PDF for offline use
• Brand personalization: Add your company logo and details for a consistent, professional look

The benefit to you

Clear, accessible information in a vacation rental welcome book means fewer guest questions, allowing them to enjoy a seamless stay. With branded guides, you enhance your property’s identity, helping your business stand out and remain memorable long after check-out.

What it is

Escapia’s new Flex Reporting is a powerful, modern solution designed to give you complete control over how you view and analyze your data. With a sleek, customizable interface, advanced filtering and sorting options, and instant report updates, Flex Reporting makes it easier than ever to gain insights that match your unique business needs. Whether you’re tracking reservations, monitoring revenue performance, or analyzing trends, this tool is built to offer the flexibility, speed, and precision you need to drive smarter decision-making. 

Key features:

• Advanced customization: Easily personalize reports with the metrics that matter most to your business, using advanced sorting options that instantly update within one intuitive screen 
• Expanded reporting options: Access a variety of reports, including new fields for reservation details and performance metrics for a comprehensive business overview
• Detailed drilldown: Easily focus on specific months or break down revenue by key factors, such as unit code, to uncover deeper insights
• End-to-end view: Monitor performance across all aspects of your business for comprehensive operational oversight

The benefit to you

With powerful data insights at your fingertips, you can make informed decisions that boost performance and fine-tune operations. Flex Reporting gives you a clear end-to-end view, so you can make strategic choices with confidence. 

What it is

Escapia’s expanded channel management tools give your properties more exposure on top channels, including Airbnb and Vrbo. Boost your visibility, get your listings in front of more travelers, and drive bookings. 

New capabilities:

• Airbnb availability sync: Airbnb channel manager, EscapiaConnect instantly updates your calendars with any Airbnb cancellations to ensure accurate availability across calendars and help get more bookings
• Vrbo optimization recommendations: Receive relevant coaching tips directly within the Escapia platform to enhance your performance
• Expanded amenity listings: Increase your visibility on Vrbo with newly added location amenities in Escapia that map to Vrbo filters, including options like Mountain, River, Town, and Ski-in/ski-out
• Enhanced Vrbo performance: Escapia’s optimized connection with Vrbo enables Escapia users to experience an average 23% increase in booking value on Vrbo after switching from other software providers^[9]. This improvement can significantly boost your bottom line because Vrbo travelers spend 58% more on vacation rentals and stay 14% longer^[10].

The benefit to you

Increased visibility across top channels translates to more bookings and higher profit potential. With 30+ direct integrations, Escapia offers extensive exposure for your properties with no extra cost. As competition in the vacation rental market intensifies, Escapia’s enhanced distribution tools—including EscapiaConnect, an Airbnb property management system—keep your properties front and center, making it easier to attract high-value bookings without additional effort.  

What it is

Escapia’s Communications Hub brings all guest communications together in one streamlined platform, enabling you to manage email and text conversations—from inquiry to checkout—in one place. Now featuring EscapiaConnect integration, the Hub includes Airbnb messaging, so whether bookings come from Vrbo, a direct channel, or Airbnb, every message is at your fingertips—simplifying processes and improving response times.

New communication tools:

• Fully featured Communications Hub: View and reply with 2-way text and email in one place within Escapia
• Staff Notes: Record details and updates for easy reference across your team
• Assign conversations: Designate specific team members to manage conversations, reducing overlap and speeding up response times
• Rental agreements: Send rental agreements to Airbnb guests via text or email for mobile-friendly signatures
• Message alerts: Quickly view if you have unread messages with an alert icon visible throughout Escapia

The benefit to you

Centralized messaging saves time, minimizes miscommunication, and ensures a seamless guest experience. The result? Faster, more efficient responses that build guest trust and keep your team on the same page leading to operational efficiency and higher satisfaction. Effective guest communication can be a revenue driver—check out this article to learn more.  

What it is

Escapia’s newly built Rates Manager is designed from the ground up to meet the evolving needs of professional property managers, helping save time and increase revenue. This intuitive vacation rental and Vrbo pricing tool enables you to create dynamic pricing strategies tailored to your business, properties, and market conditions, giving you more control over pricing and optimizing profitability.

New communication tools:

• Click and drag functionality: Select units and dates simultaneously to update nightly rates, minimum stays, or check-in/check-out days efficiently
• Reservation overlay: View all confirmed bookings at a glance to identify gaps and adjust rates accordingly 
• Flexible pricing conditions: Set rates based on specific days of the week or holidays to optimize occupancy
• Seasons feature: Create base rate plans for one season and quickly copy and adjust them for different units or time periods
• Bulk rate adjustments: Increase or decrease rates by a percentage or dollar amount to respond swiftly to market demand
• Length of stay adjustments: Apply discounts or premiums automatically for stays of specified durations
• Booking window adjustments: Automate discounts or premiums based on how far in advance a booking is made
• Couponing: Drive more direct bookings with promotional coupon codes and personalized discounts

The benefit to you

Escapia’s powerful new Rates Manager empowers you to implement dynamic pricing for vacation rentals with ease, ensuring your rates are competitive and aligned with market conditions. This flexibility helps maximize occupancy and revenue, allowing you to respond proactively to market changes and optimize your property’s performance. 

As the vacation rental property management system leader with 30+ years of experience, Escapia continues to evolve with the backing and support of Expedia Group, offering protection and reliability as part of Expedia Group’s secure, scalable tech stack. Our commitment is to deliver powerful tools to help vacation rental property managers thrive. From increased booking values to smoother operations, each feature is a direct response to help professional property managers like you stay competitive and grow with confidence.  

Ready to see the difference Escapia can make? Explore our latest features with a 1:1 demo.